The TrackTime blog.
Product updates, time-tracking tips, and billing best practices for professionals who bill by the hour.
Utilization Rates for Solo and Small Firms: What Is Normal?
Utilization, realization, and collection are the three numbers that decide what a firm actually earns. Here is what they mean, why solo utilization runs low, and which levers genuinely raise it.
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What to Do When a Client Disputes Your Hours
A disputed invoice does not have to end the relationship or your margin. Here is how to prevent most disputes before they start, and how to respond to the ones that arrive anyway.
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Time Tracking for Recruiters and Agencies
Recruiting runs on calls, email, and text messages, and most of that time never gets recorded. Here is how recruiters and agencies can capture it, attribute it to the right client, and prove effort on retained searches.
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Utilization Rate: The Formula, the Benchmarks, and How to Improve Yours
Utilization rate is the most quoted metric in professional services and one of the least consistently calculated. Here is the formula in plain terms, why published benchmarks disagree so sharply, and the cheapest way to raise your own number.
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How to Reconstruct a Timesheet for a Week You Forgot to Track
It is billing day and an entire week of your timesheet is blank. Here is a step-by-step method for rebuilding it from call logs, sent email, your calendar, and other evidence you already have.
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How to Set (and Raise) Your Hourly Rate
Cost-plus, market, and value pricing all give you a different number, and the right rate usually sits where they overlap. Here is how to work out yours, and how to raise it without losing clients.
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Time Tracking for IT Consultants and MSPs
Ticketing systems capture desk work, but the calls and texts that fill an IT consultant's day never become time entries. Here is how to capture that time and keep it aligned with your contracts.
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Billable vs. Non-Billable Hours: Where to Draw the Line
Some hours are obviously billable and some obviously are not, but most disputes live in the gray zone between them. Here is how to classify travel, email, quick calls, and revisions, and how to set the policy before a client ever asks.
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TrackTime vs. TimeCamp
TrackTime and TimeCamp both track time automatically, but they watch completely different things. We compare TimeCamp's desktop app watching with TrackTime's mobile call, text, and email capture so you can pick the right one for how you actually work.
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Attorney Billing Descriptions Clients Accept: Formula and Examples
Most invoice disputes start with a vague line item, not a wrong number. Here is a simple activity, matter, and purpose formula for billing descriptions, with weak and strong examples and the case against block billing.
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Manual vs. Automatic Time Tracking: An Comparison
Manual timers and automatic capture each win in different situations, and most hourly professionals quietly need both. Here is an comparison of where each approach succeeds and where it fails.
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Time Tracking for Accountants and Bookkeepers
Accountants juggle dozens of small clients and a brutal seasonal crunch, and the quick questions in between rarely get billed. This guide shows how to capture that time and price your work with real data.
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Tracking Time Spent Texting Clients (SMS and RCS)
Text messages have quietly become real client work, and almost none of that time reaches an invoice. Here is why texting evades every manual timer, and how automatic capture of SMS and incoming RCS in Google Messages changes the math.
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The Best Time Tracking Apps with Invoicing Built In
We ranked five time tracking apps that can also send the invoice, judged on how smoothly tracked hours become a bill a client will pay. Each entry includes an honest note on where it falls short.
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Metadata-Only Time Capture: Automatic Tracking Without Reading Your Messages
Automatic time tracking only works if you can trust what it stores. Here is how metadata-only capture records who, when, and how long without ever storing message contents or email subject lines.
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Time Tracking for Freelancers Who Bill Hourly
Freelancers who bill by the hour lose money to context switching, quick client calls, and email that never reaches an invoice. Here is a practical system for capturing all of it and billing without extra tools.
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How to Invoice Clients for Hourly Work
A practical, step-by-step workflow for turning tracked hours into invoices that clients pay without pushback. We cover capture, review, rounding, descriptions, itemizing, sending, and follow-up.
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Why iPhones Cannot Automatically Track Your Calls (and What iOS Users Can Do)
iOS does not allow any third-party app to observe your calls, read notifications across apps, or see which app is in the foreground. We explain why that makes automatic call tracking impossible on iPhone, and what iOS users can realistically do instead.
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Contemporaneous Time Records vs. Reconstructed Timesheets: Why It Matters
Recording time as the work happens and rebuilding a timesheet from memory on Friday produce very different invoices. We explain why memory fails in one predictable direction, and how to make contemporaneous capture your default instead of your aspiration.
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TrackTime vs. Harvest (2026): Pricing, Capture, and Invoicing Compared
Harvest offers some of the most polished invoicing in time tracking, while TrackTime automatically captures the calls, texts, and email that never reach a timer. We compare both honestly, including Harvest's 2026 pricing changes.
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Six-Minute Billing Increments Explained (With 0.1-Hour Conversion Chart)
Six-minute increments are the standard unit of legal billing, but the convention confuses new attorneys and clients alike. Here is what 0.1 hours means, how rounding works, and why the system exists.
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Time Tracking for Consultants: Billing Every Client Interaction
Consultants lose billable time to advice calls, email reviews, and quiet scope creep. This guide shows how to capture every client interaction and how detailed hours make your fees easier to defend.
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How to Track Time Spent on Email in Gmail and Outlook
Email time arrives in dozens of small sessions that no manual timer survives. Here is how automatic email time tracking works for Gmail and Outlook on Android, and why it stores metadata only.
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Best Android Time Tracking Apps in 2026: Timers, Timesheets, and Automatic Capture
We ranked five time tracking apps purely as Android apps: widgets, background behavior, offline reliability, and automatic capture. We also explain honestly where each one falls short.
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